Association of Consultants for Liturgical Spaces

Meeting Minutes

June 18, 2020

in Attendance:

James Hundt, Jim Heck, Karen Schmidt, Will Brocious, Paul Barribeau, Greg Lewis, Robert

Habiger, Shelley Kolman Smith

1. APPROVE MINUTES FROM LAST MEETING – Jim

all approved – unanimous- will motioned to accept, karen 2nd

2. STANDING COMMITTEE REPORTS:

a. TREASURER’S REPORT – Robert Habiger

May – deposit for two members fee, credit for Log me in, see below for details, $935 in

expenses, $19784 in the account at the end of the month of May.

b. MEMBERSHIP REPORT – Karen Schmidt

no new news.

c. WEBINAR COMMITTEE REPORT – Paul Barribeau’s

committee is meeting through the summer. Annie Dixon has been added to the committee.

Including new members and building relationships through virtual meetings was discussed, a

pecha kucha style format to introduce ourselves. As well as the possibility of a mentorship. (on

agenda as new business) Next webinar is September – Paul will get Shelley a list of the webinars

for the next newsletter.

d. NEWSLETTER REPORT- Shelley Smith –

July – check with Peggy Parker… Will is going to help with the format. and would like to

stockpile articles, especially from past webinars & new members. Robert will do an article on

disability webinar for a future edition. The newsletter will be called “Insites” . Will will post a

calendar of liturgical conferences and events too. Links will be included – but might be brief.

Paul will send webinar calendar. Will proposes we send out the newsletter every two months.

Communications committee ultimately will take over the newsletter.

e. COMMUNICATIONS REPORT – Jim Heck

– Insurance & incorporation status

Waiting for incorporation status – papers would be filed with the state of Tx by the attorney.

Nothing has happened with the 501c6 and will come next.

– Revisions to corporate documents (see attached drafts)

Jim Hundt – has revisions and will discuss with committee, changes have been made to the

website regarding this. Term of office for Pres. is 3 years,

Heck – on other board, President elect would come on one year before taking office and the

board might need to consider doing same. Which would involve changing the bylaws.

– New newsletter format

Will has discussed this already, Jim heck sent out an outline to the communications committee to

discuss roles.

Google for non profits only a service for 501c3, which we are not.

Heck is willing to stay on the board for a bit.

3. AD HOC COMMIITEE REPORTS

a. NOMINATING COMMITTEE – via Marilyn Morgan

– Proposed candidates:

• Alberto Portela, Jr.

• Johan M. J. van Parys, Ph.D

• Jay Hall Carpenter

• Gale Francione

Hundt – we need two new board members and all four can run. All have agreed to run. Robert

asked if any are interested in treasurer? They will be offered the positions if elected. Shelley

stays on another year. Will – can do the survey monkey vote after their resumes are sent out.

First send out the announcement with bios, will will do that. Bylaws call for 30 day notice and

members will have a chance for questions. New board positions will start August 1st.

4. OLD BUSINESS:

a. Oberammergau Trip – Update on refunds/communications with attendees/

administrative fees – Will has sent out an email to get more information regarding

refunds to Johan Albl. Information is slow.

b. Website update – Jim

6 people who are paid members were not on the list, Cliff was contacted, if a company name was

not listed, they didn’t show up, that has been fixed. Old members are now off. Listings by

category are tricky and Cliff is working on that. New post notifications are also being worked

on.

– Membership list updated

– Other changes (line in header (Chrome, Safari))

– Automatic notifications

– Deletion of non-renewing sponsors from site

c. ACLS Booth at conferences

Conferences are currently on hold. Greg did a sketch with pull up banners, etc, this may be

postponed until 2021 due to money spent on incorporating. Robert will budget for this for 2021

d. Grant programs – Greg Lewis

Reviewed funding organizations and formats for writing grants. After getting the 501c6, he will

start pursuing this.

e. 2021 SWLC (virtual)

Hundt – no new news – we are willing to support

5. NEW BUSINESS: See Marilyn Morgan’s letter

Mentorship – Will – create a membership committee? Heck suggests reaching out and inviting

people to become members. Marilyn suggested an informal connection with new members and

current members. Jim has done breakout zoom meetings, on our bi weekly meetings. Hundt

would like to get a zoom account. The host creates the breakout rooms. Robert says to connect to

the website gmail address – Pro Account – Add the zoom meeting dates to the newsletter. Robert

will set up the account if an automatic payment system is needed.

Showing work – Paul – would be a good webinar topic – perhaps prerecorded for a

specific number of minutes.

Next zoom will be announced to membership by Hundt

Heck – we need to look for a way to collect ACLS information and where to store it.

Greg – post cards can we discuss next time – communications committee will discus a marketing

strategy.

Robert – zoom – next year switch over to zoom from GTM.

Next meeting – July 16

6. Profit and Loss

not discussed

January – May, 2020

Total

INCOME

Billable Expense Income 12.00

Discounts 10.51

Member Dues 5,961.06

Refunds-Allowances 50.00

Total Income 6,033.57

GROSS PROFIT 6,033.57

EXPENSES

Advertising 50.00

Bank Charges 12.00

Dues & Subscriptions 175.00

GTM-GTW 509.84

Oberammergau 2020 Trip 27,594.94

Office/General Administrative Expenses 12.00

Other General and Admin Expenses 49.75

Promotional 676.14

Website Development 2,700.75

Total Expenses 31,780.42

NET OPERATING INCOME -25,746.85

NET INCOME $ -25,746.85

ACLS 4/4

Balance Sheet

As of May 31, 2020

Total

ASSETS

Current Assets

Bank Accounts

BUSINESS CLASSIC (1533) 19,784.80

Total Bank Accounts 19,784.80

Total Current Assets 19,784.80

TOTAL ASSETS $19,784.80

LIABILITIES AND EQUITY

Total Liabilities

Equity

Retained Earnings 45,531.65

Net Income -25,746.85

Total Equity 19,784.80

TOTAL LIABILITIES AND EQUITY $19,784.80

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