Association of Consultants for Liturgical Spaces

Meeting ACLS BOARD CALL

May 21, 2020

Members present: James Hundt, Robert Habiger, Karen Schmidt, Will Brocious, Greg Lewis,

Paul Barribeau, James Heck, Shelley Kolman Smith

1. APPROVE MINUTES FROM LAST MEETING – Jim – Approved unanimous – Heck

accept, Schmidt 2nd

2. STANDING COMMITTEE REPORTS:

a. TREASURER’S REPORT – Robert Habiger

– Status/duration of office

$297.14 deposits member renewals, returned deposits, etc. $114.02 expenses – ending

balance, 20471.80 for April. Audit appointment? Hundt will appoint someone.

YTD loss of $25,000 for Oberammergau. Exchange rate caused a loss of about $60.

Omega center will be sending the deposit back. Robert met with Cliff to work out paypal

problem on the website.

Nominating committee skip ahead – Sr. Marilyn agreed and has started working on it. The

bylaws show we should have 6 board members. “The Treasurer shall be a board member”,

Robert would be okay with being replaced as Treasurer. The treasurer and Secretary are

appointed – Hundt motioned the amend bylaws to be consistent with incorporation laws that says

officers need not be board members. Heck seconded. Unanimous. Heck will take care of

changing bylaws. Will and Jim Heck should go off the board this year, and would need to be

voted on to remain. Will has been on the board about 6 years. Will and Heck expire next year,

Robert/ treasurer replaced this year. Shelley will stay as secretary until her term ends next year,

Current terms mean: Serve 3 years, twice, next year, Hundt can stay on,

Will – president has to be board member, sec. and treas. do not.

Hundt – board terms are for three years, can run for another term officers are appointed for two

years. Term of office should be changed to three years. Appointed are one year terms, elected are

three. President appoints annually the other two officers, Heck will send a summary to put in

notes

b. MEMBERSHIP REPORT – Karen Schmidt –

Two members renewed – Gunnar and Scott Parsons, they paid their dues. Pam Hardiman is not

showing up on the website, but has renewed. Hundt will check on that. No other new inquiries.

c. WEBINAR COMMITTEE REPORT – Paul Barribeau

– New committee member suggestions

Webinar committee – schedule and topics through 2021, Marilyn – zoom – how we might

find new artists or artist resources. Could there be a pecha kucha type meeting throughout the

year? Maybe invite outside artists? Hundt has set up a virtual meeting room on every other

Thursdays so members could meet. Outside people are welcome to join. “ACLS member meet

ups” On the PK, we could do a screen share.

Three potential new committee members have been identified and will be asked one at a

time to join. they only need two members.

d. NEWSLETTER REPORT- Shelley Smith – meeting minutes since July 2017 for

website

All the meeting minutes are ready to be placed on the website.

Hundt may write a virtual design committee article

Lewis – private sacred space

Heck – will think about it.

Shelley check the list and request articles

Hundt – ? Insites – Carol wanted to do a by monthly article more often than the newsletter – Will

would format it.

Marketing – we need to develop a strategy. Communications committee should handle everything

that went out to the membership – newsletter should be under the communications and sent out

through them. Heck – thoughts? building a data base – Handouts at conferences first – digital is

best. Will is invited to join the communications committee and they will set up a meeting in a

few days.

Google for non profits should be checked into. Greg will do that.

Will is going to help me on the newsletter since he has graphic experience. Shelley collect the

articles and send to Will.

e. COMMUNICATIONS REPORT – Jim Heck

– Insurance & incorporation status

– Postcards

Heck – incorporation – insurance no report until incorporated. Texas incorporation protects the

board. We need to file the non profit status, accountants have been contacted. Need to decided on

registered agent. The accountant will serve as that through the end of the year. Attorneys fees :

$800.68 for the year. the Accountant $3500 flat fee to file the 501c6. IRS fee of $650. Acct’s

$2000 deposit. All the board members will need to sign the incorporation documents but don’t

need to be present. Tax return fees would be deferred to next year.

Heck recommends hiring Randy Walker accounting and Jeff Gately as Attorney for filing of the

501c6 status.

Robert – budget – there is room to take money from the reserve to cover this.

The remainder of the agenda will be discussed next month.

Carol, Marilyn and Kropac have old files and Hundt asked for old newsletters, maybe to put on

the website.

Next meeting – June 18, 2020

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